Saying Goodbye Well: Crafting a Heartfelt Last Working Day Message to Your Team

28 Mar 2024

Farewell Messages for a Colleague That's Leaving the Company

There’s a bittersweet feeling in the air, a mix of excitement for what’s next and a touch of sadness for the goodbyes. Leaving a job, whether you're moving onto a new opportunity or a different chapter in life, always comes with a flurry of emotions. And amidst the farewell lunches and desk clean-ups, there's one last task that often weighs heavy on our minds: writing a goodbye message to the team.

It's more than just an email. It's a chance to express your gratitude, acknowledge the journey you’ve shared, and leave on a positive note. But how do you capture all those feelings in a way that feels genuine and heartfelt? It can feel daunting, especially when you're trying to find the right words to express your appreciation for the people who have become more than just colleagues.

Crafting a farewell message isn't about following a strict formula. It's about tapping into the genuine connections you've built and letting those guide your words. Whether you've been part of the team for a year or a decade, a heartfelt message can leave a lasting impact. It's a small gesture that speaks volumes about the relationships you've fostered and the memories you'll carry with you.

Think about the messages you’ve received from departing colleagues in the past. What resonated with you? What felt impersonal or forgettable? Often, it’s the messages that come from a place of authenticity that stick with us. Those that share a specific memory, a word of thanks, or a hope for the future.

So, as you sit down to write your own last working day message, remember that it's not about sounding overly formal or professional. It's about speaking from the heart and letting your colleagues know the impact they've had on you. In the end, a genuine message, however simple, is the most meaningful farewell gift you can give.

Advantages and Disadvantages of Sending a Last Working Day Message

Advantages	Disadvantages
Expresses gratitude and appreciation	Can be time-consuming to write well
Strengthens relationships	May feel awkward if not aligned with company culture
Leaves a positive lasting impression	Might be overlooked if sent too close to departure date

Best Practices for Writing a Farewell Message

Here are a few tips to help you craft a meaningful last day email:

Keep it concise and heartfelt. Your colleagues are busy, so avoid writing a novel. Focus on expressing your gratitude and well wishes sincerely.
Personalize your message. Mention specific projects, memories, or individuals that made your time special. It shows you valued your experience.
Strike the right tone. Be professional yet warm. A touch of humor can be nice if it suits your workplace culture.
End on a high note. Express excitement for your next chapter and leave the door open for future connections.
Proofread carefully! Errors can distract from your message, so double-check before hitting send.

Common Questions About Last Working Day Messages

1. Should I send individual messages or one group email?

This depends on your team dynamics and personal preferences. A group email works well for general well wishes, while individual notes are more personal for closer colleagues.

2. When is the best time to send my message?

Aim to send it on your last day or the day before. This ensures people see it before you leave.

3. What if I’m leaving on bad terms?

Even if your departure isn’t ideal, a brief, neutral message thanking your team for the experience is still a professional courtesy.

4. Should I include contact information?

It’s up to you! If you’re open to staying in touch, sharing your personal email or LinkedIn is a nice gesture.

5. Can I mention my new role?

It’s generally fine to briefly mention your next step, but avoid making it the focus of the message.

6. What if I’m too emotional to write something?

It's okay to keep it simple! A heartfelt "thank you for everything" is better than no message at all.

7. Should I offer to help with the transition?

If you’re genuinely willing to assist, offering to help train your replacement or answer questions shows dedication.

8. What should I avoid saying?

Steer clear of negativity, complaints about the job, or overly personal information.

As you embark on this new adventure, remember that leaving a positive final impression is a gift to yourself and those you've worked alongside. Your last working day message, though a small gesture, can have a lasting impact. So, take a moment, gather your thoughts, and craft a farewell that feels authentically you.